Coordinates various duties for Project Managers. Maintains and schedules projects according to strict deadlines and project requirements. Assists with the resolution of project demands. Major Duties and Responsibilities: Coordinates with Project Managers and Field Supervisors on project files and records. Collects data and prepares project reports, graphs, tables, and other information. Analyzes the operating practices including record keeping systems, forms control, and personnel requirements. Creates new systems or updates established procedures. Prepares and submits shop drawings, samples of materials, and other required items to customers. Assists in Cost and Quantity Estimating. Assists Project Managers to properly prepare for project closeout. Monitors and verifies completion of punch list items in a timely fashion. Participates in job reviews by the contractor and architect, as required. Reviews and negotiates with vendors regarding product or service pricing within budgetary limitations and scope of authority, including the availability and delivery schedule. Prepares delivery tickets and purchase orders. Transmits completed purchase orders to vendors. Communicates and coordinates transportation of materials to job site. Contacts vendors to determine status of an order and identify any discrepancies with quantity and quality. Orders, monitors, and tracks specific equipment on a daily basis by job site, type, and usage. Creates and maintains job specific schedules of manpower requirements for field employees in a manner that maximizes efficiency and ensures customer satisfaction. Interprets and communicates operating policies and exercises administrative judgment when it is appropriate. Assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service. Answers in-bound calls from customers and employees to assess their needs. Assists with special events planning. Performs office clerical work, such as filing and organizing. Works as a team player and contributes to the team accordingly. May perform other duties as assigned.