APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Institute for Sustainable Agricultural, Food, and Environmental Science (http://agsci.psu.edu/safes) (SAFES) in the College of Agricultural Sciences (http://agsci.psu.edu/) is seeking a hardworking, skilled grants professional to fill our Proposal and Award Generalist position. This position will report to the Institute manager but should be prepared to work in concert with our College Grants & Contracts Office as well as other industry partners. The selected candidate should be prepared to work in an environment that is fast paced, complex, and multifaceted as the institute handles large, interdisciplinary awards with a significant number of sub awards and substantial industry involvement. They will help to facilitate the proposal preparation process, reviewing awards specific to the faculty/unit; inform faculty & college personnel of the special contractual requirements; and will ensure compliance with university and funding agency guidelines. Duties will include:

Daily Post-Award Research Administration

• Obtain expenditure data, run system-generated financial reports, and create legible budget reports for faculty

• Meet with PIs regularly to go over financial reports and spending progress

• Monitor end dates of grants/project numbers and work directly with PIs on spend down plans, no cost extensions, grant close out process

• Prepare and submit financial documents for awarded funds, including but not limited to SAP Concur expense reports, sub-award non-PO invoice payments, purchase orders, etc. in addition to budget adjustments and account close outs

• Prepare and submit salary distributions, salary redistributions, and wage transfers

• Lead routine budget meetings with investigators to review expenditures, provide forecasts, resolve issues, and provide insight and guidance on expenditures

• Maintain and track accounts for various types of cost share, including voluntary uncommitted cost share

• Maintain internal institute databases for grants, faculty, and project numbers

• Purchase and track capital equipment for use on various projects, assist Property Inventory with receipt, and reporting on equipment

Post-Award Administration Management

• Serve as a liaison for all stakeholders in grants administered by the institute, including but not limited to other Penn State offices (Research Accounting, OSP, Purchasing, etc.), sub-awardees, third-party partners, etc

• Develop best management practices for awarded projects

• Prepare and submit budgets and requests, budget revisions, or monthly/quarterly/annual reports for sponsor review and approval

• Develop, in conjunction with the PI and college OGC, budget documents for awarded funds and account closeouts

• Troubleshoot account errors and collaborate with other University offices to resolve issues and implement solutions

• Monitor timelines and expectations and hold teams accountable to meet goals or milestones in a timely and efficient manner

Pre-Award Research Administration Support

• Assist institute faculty members, in concert with the Office of Grants and Contracts and/or Office of Sponsored Programs for managing pre-award processes; including prioritizing schedules/timelines; gathering data and holding faculty accountable for predetermined deadlines

• Develop/finalize proposal budget & cost share; prepare necessary forms including certifications, budget justification & cost share approvals

• Submit requests for advance fund numbers, cost centers, internal orders, cost sharing accounts, and any other account setup actions

• Initiate Internal Approval Forms and obtain approvals via workflows

• Prepare and finalize cost share requests and budget and obtain faculty/department/unit approval

• Serve as an area expert on special award types including multi-unit, interdisciplinary, significant number of sub awards, substantial industry involvement, significant administrative oversight, significant financial tracking and reporting, and multi-site clinical trials or field activities

  This position offers the possibility of a flexible work arrangement that combines remote and on-campus work. The successful candidate should plan to be on campus, full time until onboarding is complete. Questions related to flexible work should be directed to the hiring manager during the interview process.

Education & Experience:

This position will be filled as a professional, intermediate professional or advanced professional, depending upon the successful candidate's competencies, education, and experience. Minimum requirements include an Associate's Degree. Additional experience and/or education and competencies are required for higher level jobs. SAFES manages a grant portfolio of $50 million dollars and as such we are looking for a candidate with previous grant management experience. A candidate with a degree in accounting, finance or business is preferred. Candidates should possess ACES Certification, SIMS, SIMBA, and advanced Microsoft Excel skills.

Review of applications will begin on May 13th and will continue to be reviewed until the position is filled.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in   all of   its forms.   We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.  

The salary range for this position, including all possible grades is:

$42,100.00 - $74,000.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

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