JHNA is seeking anExecutive Assistantwho will serve in a dynamic and multifaceted role at the heart of operations for a new Deputy Assistant Secretary of Defense (DASD)-level organization within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(RandE)) located in Arlington, VA.

As theExecutive Assistantyou will serve in a dynamic and multifaceted role at the heart of operations for a new Deputy Assistant Secretary of Defense (DASD)-level organization within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(RandE)). In this critical role, you will play a pivotal role in decision-making and support, empowering the DASD to focus on the organization's mission of accelerating the development and integration of advanced technologies to rapidly deliver new warfighting capabilities. As the Executive Assistant, your contributions will span beyond administrative tasks and encompass various aspects of leadership support and organizational effectiveness.

Primary responsibilities are to:

• Strategic support:Provide strategic assistance to the DASD by preparing and providing a daily read-ahead book with meeting agendas, action items, and other upcoming activities covering a wide range of operational topics.
• Meeting coordination:Efficiently manage the DASD's calendar, including prioritizing meetings, coordinating conference calls, and ensuring punctuality. Plan, coordinate, and confirm logistical support for the DASD's meetings to include security clearances, conference room reservations, visitor escorts, and IT support.
• Communication management:Review and edit documents, reports, and presentations, ensuring accuracy and adherence to DoD standards. Craft well-structured, professional emails, memos, and other correspondence on behalf of the DASD. Manage official correspondence through Correspondence and Task Management (CATMS).
• Travel arrangements:Handle all aspects of the DASD's official travel, including booking flights, accommodations, and ground transportation. Provide detailed itineraries and support during travel. Prepare travel authorizations and vouchers in the Defense Travel System (DTS).
• Team support:Coordinate onboarding and offboarding of the organization's personnel. Coordinate office administrative functions including office security administration, office space management, security clearance and visit requests, scheduling office events, and ordering office supplies.
• Records management:Be responsible for the organization and maintenance of sensitive and classified documents, both in digital and physical formats, ensuring compliance with security and record-keeping guidance.
• Process improvement:Continuously evaluate and refine organizational processes to enhance efficiency, responsiveness, and overall effectiveness. Foster effective communication and collaboration with other administrative professionals to streamline processes and share best practices.

Requirements:

• Proven experience in a fast-paced, task-driven environment supporting Senior Executives, General Officers, Flag Officers, Chief Executive Officers, or equivalent organizational leaders.
• Strong communication and interpersonal skills, with the ability to work effectively in a collaborative team setting.
• Highly organized with meticulous attention to detail.
• Proficient in Microsoft Office applications (Outlook, Teams, OneDrive, SharePoint, etc).
• Proficient with theDefense Travel System (DTS).
• Self-starter, able to take initiative and accomplish work independently with minimal guidance.
• Ability to adapt to changing priorities and maintain composure under pressure.
• A proactive and solution-oriented mindset.
• Active TOP SECRET clearance with eligibility for Sensitive Compartmentalized Information (SCI).

Desired:

• 10 years of professional work experience is desired.
• SD, Joint Staff, Service Staff, or other Pentagon staff experience is highly desired.
• Familiarity with the DoD Correspondence and Task Management System (CATMS).
• Familiarity with DoD 5110.4-M, "Manual for Written Material" including DoD business rules for preparing Read Ahead (RAH) materials, Action Memos, and Info Memos.
• Bachelor's Degree

JHNA is a Digital Engineering firm focused on providing engineering and technicalservices primarily to DoD's Aviation communities. JHNA is a critical partner to these communities providing MBSE, MOSA, and platform security (cyber and anti-tamper) support. JHNA offers highly competitive benefit packages and a culture that fosters teamwork and collaboration all while supporting our Warfighter!

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.