Job Information
University of North Carolina at Charlotte Executive Assistant in Charlotte, North Carolina
Position Number: 000348
Department: Alumni Affairs (Adm)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
Manage the Executive Director’s calendar with delegated authority to adjust schedule when necessary.
Provide day-to-day administrative support to the Executive Director, including scheduling department meetings with staff, constituents, vice chancellor and chancellor; coordinating and preparing materials for events and meetings.
Monitor the departmental budget, reconcile expenditures, process invoices and reimbursements.
Access Banner Advancement, Advancement Report Central and Banner SSB to pull alumni reports for the Executive Director and to review guest lists for alumni events.
Arrange travel for the Executive Director and Alumni Engagement staff, as needed.
Oversee stewardship activities for alumni volunteers.
Minimum Experience / Education:
Required Minimum Qualifications:
Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills and abilities gained through five years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and three years of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management experience; or an equivalent combination of training and experience.
Preferred Education Skills and Experience:
Bachelor’s degree preferred.
Two to four years of administrative experience, including supporting a senior level executive and managing a complex calendar.
Prior experience in higher education, preferably in Alumni Affairs.
Familiarity with UNC Charlotte and working knowledge of University systems such as Banner, 49er Mart and Purchasing Card (P-Card) is highly preferred.
Experience with budget tracking, purchasing, processing invoices, reimbursements, and reconciliation of expenditures.
Selected candidate will possess great customer service and relationship building skills.
Strong written and verbal communication skills.
Attention to detail and accuracy is essential.
Excellent technical skills including proficiency in Microsoft Office, Google Suite, and web-based applications.
Must be comfortable with learning new software platforms.